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Question: I would like to go on a trip with my host family. What do I need to do to get permission?
Answer: Travel Request Forms must be submitted to NWSE well in advance of any planned trips. Do not book any flights or hotels until after your request is approved. There are some circumstances under which NWSE cannot approve such requests. Students or host families may contact their Area Coordinator (AC) to obtain a Travel Request Form.
It requires signatures from the natural parents, the student, the host family, and the AC. If the trip will cause the student to miss time at school, a school official must also sign the form.
If a student travels with their host family within the U.S., they must inform their AC and the NWSE Main Office of the dates, nature, and destinations of their trip (including flight itinerary if traveling by air) and provide phone numbers where they can be reached during that time.
For international travel, including to Canada and Mexico, students must also send their original DS-2019 Form to the NWSE Main Office well in advance of the proposed trip so that an NWSE official can validate it for travel and return it to you in time for your departure. This validation signature is required by U.S. Immigration and Customs Enforcement upon reentry to the U.S. We recommend sending your DS-2019 Form at least two weeks in advance of the proposed trip. Students traveling without a travel validation signature may not be able to re-enter the U.S.
Students are responsible for contacting the appropriate embassy or consulate to inquire about whether any additional travel documents or requirements in the destination country are necessary, such as a special tourist or visitor visas or other travel documents.
Question: What if I want request to go on a trip, but my host family will not accompany me?
Answer: Trips without the host family can be permitted only if there is proper adult supervision (for example, by a school teacher, coach, or church representative). NWSE reserves the right to deny a travel request for any reason. Unsupervised travel is strictly prohibited.
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