You are invited to attend the Poetry Society’s Annual General Meeting where Members will elect a new Board of Trustees. All members of the current Board will step down at this meeting, so there will be an election for twelve new Trustees, to be chosen from thirty-four nominated candidates. Access to the AGM will be by presentation of an up-to-date Poetry Society Membership card or Membership number and proof of ID.
The Society’s Arts Council funding is currently suspended and can only be restored once the organisation is stabilised and an effective new Board is in place that has the confidence of members, staff and stakeholders. We are very fortunate that so many well-qualified candidates have offered to stand. To help you make your choice, we have added statements from each of the candidates
on the Members’ section of our website, where you can also find the agenda for the meeting
. Please bear in mind the need to establish a stable and balanced Board, offering a mix of professional skills to suit the ambitions of the organisation, including experience in finance, education, business planning, poetry (page, performance, online), board & charity governance, HR, funding, project management, marketing & communications, audience development and leadership. Voting:
If you are attending the meeting, you will be given a voting paper on arrival. The results of the vote will be declared at the AGM.
The PROXY FORM
is for Members who wish to appoint a proxy to vote on their behalf. If you are unable to attend, you can nominate a fellow Member to vote for you at the AGM - either by telling them who you wish to vote for, or leaving it for them to decide. If you are nominating a proxy, please make sure you notify that person in advance. NB if your proxy is absent from the AGM your vote will not be counted.
Proxy forms must arrive at the Poetry Society, by post or by email via firstname.lastname@example.org, by 6.30pm, Monday 12 September. Mark your correspondence with ‘Trustee’.
Financial Statements for the Year Ended 31 March 2011 have been completed. They have not yet been signed by the Auditors, who have outstanding queries on future ACE funding and therefore on the Society as a going concern. The Financial Statements will be submitted for approval to a future General Meeting.