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  Quote of the Month:

"Once confined to fantasy and science fiction, 

time travel is now simply an engineering problem."

~ Michio Kaku

May 2015
Mtg Coordinators seal right 2

Office Humor


What does your inbox look like? Thought I would share with you a YouTube video that our staff thought was funny and worth posting….. Emailing in Real Life by Tripp and Tyler –


Last year I also mentioned another YouTube video by Tripp and Tyler titled Conference Call in Real Life. For those of you that may have missed it here is the link -

Do you dread calling hotels for space?



I recently had the pleasure of attending Destination Michigan’s meeting in Frankenmuth. It's always a fantastic opportunity to be in the company of other meeting planners and to hear about their challenges and successes. I hit upon a very hot topic at one of the breakout sessions when I asked if others were frustrated when calling hotels looking for meeting space and NOT getting return calls. It was like an alarm went off. Every meeting planner chimed in with a complaint. The consensus was that if you called four locations, it was very likely that messages would have to be left for three of them. The likelihood of receiving a return call was a non-optimistic one out of the three. The hotel sales folks that were in the room seemed horrified and all claimed it could not be their property. We used to believe that the reason for the low return rate was due to the fact that the hotels were understaffed. Are the hotels still understaffed, or are they just not motivated? I don’t have an answer, but I do hope those hoteliers that are reading this newsletter take note.

Next month I will be attending OrgPro, another meeting planner conference.  I wonder what will happen if I ask the question “How many times do you hear from the sales staff AFTER an event?" Hmmmm...

On a better note, the May issue of Meetings & Conventions Magazine had an excellent article on working with hotels, listing 12 tips for getting what your group really needs.  The article is titled “How to Negotiate in a Seller’s Market” and can be viewed at

President, Meeting Coordinators, Inc.


Meeting Coordinators, Inc. –
We are here to help you! Call us or attend our next Meeting Planner Meetup to meet with other planners like yourself who are creating dynamic events & meetings every month.

Wednesday, June 24th
8:00am - 9:00am at Panera’s on Big Beaver at Rochester Road, Troy

Won't you join meeting planners from the local area for a cup of coffee and to exchange ideas and give/get advice on what we all do every day?  Let's consult!  The ideas are FREE and you have an opportunity to meet other industry professionals.  

This Meetup is FREE!  

You may send us an email in advance to let us know that you are planning to attend so that we can look out for you… or just show up.  We’d love to see you!

Success Stories...

It's All About SAE!

In April, we were privileged to work with SAE International on their new TechHub held at World Congress. Three days of standing room only crowds straining to hear the latest and greatest in the technology arena.  Fascinating topics from robots, to future cities, to driving on Mars, and even a presentation on a car that flies... or was it really a plane that drives?  All really cool and cutting edge.  Join us next year in the TechHub at SAE World Congress and take a journey with us into the future!

This month we were also honored to assist SAE Foundation with their sell-out Annual Celebration at the Masonic Temple.  The evening began with STEM demonstrations which brought students, teachers and industry together highlighting a more innovative future.  The program engages our youth from Kindergarten thru College. To see the energy and enthusiasm on the faces of these students was heart-warming. I heard many say “they were just so stinkin’ cute” and “what an incredible future is in store for all of us!” Later that evening we were also treated to the industry insights of Sergio Marchionne, CEO, Fiat Chrysler Automobiles, N.V. It was truly an inspirational evening!

It's Golf Season...

Are you a golfer?  If so, we have two great opportunities for you! Please consider joining us on June 19th for the Marketing & Sales Executives of Detroit's 23rd Annual Golf Outing to benefit MSED Scholarships at Shenandoah Country Club in West Bloomfield or on July 17th for the Women in Defense-Michigan's 7th Annual HORIZONS - Michigan Scholarship Golf Outing at Cherry Creek Golf Club in Shelby Township. Non-members are welcome, and sponsorship opportunities are also available. For more information, click the links above, or contact Meeting Coordinators at 248-643-6590.

In every great association or company there comes a time when a conference, seminar, sales meeting or special event must be arranged.

Utilizing the services of Meeting Coordinators, Inc. will therefore not burden your employees with countless overwhelming logistical tasks.

Meeting Coordinators, Inc. has a staff of experts to create a professional event to meet and exceed your every expectation.


Tuesday, June 2nd:
Business Workshop
7:30am - Management Education Center, Troy

Monday, June 8th:
June Forum &
Dinner Meeting
6:00pm - Management Education Center, Troy
Tuesday, June 9th:
Monthly Meeting
5:30pm - Management Education Center, Troy

Wednesday, June 10th:
June Breakfast Event
8:00am - Management Education Center, Troy

Saturday, June 13th:
Couples Wobble Trap
3:30pm - The Huntsman Hunt Club, Dryden

Wednesday, June 17th:
Networking Event
5:30pm - Doc's Sports Retreat, Livonia

Friday, June 19th:
23rd Annual Golf Outing to  benefit MSED Scholarships
8:00am - Shenandoah Country Club, West Bloomfield

Friday, July 17th:
7th Annual HORIZONS-Michigan Scholarship Golf Outing
7:30am - Cherry Creek Golf Club, Shelby Twp.

Meeting Coordinators, Inc.
Telephone: 248-643-6590

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Meeting Coordinators, Inc.
PO Box 99463
Troy, Michigan 48099

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